Havercroft with Cold Hiendley Parish Council

Minutes of the meeting of Havercroft-with-Cold
Hiendley Parish Council held remotely on Wednesday the 9^th September
2020 at 7:00 p.m.

Present: Councillors P Stockhill (Chair) R Massey (Vice Chair) E Brown, I
Sanders, Mrs T Tams-Hedges, D Pointon, M Beecher, R Cotton and A Pointon.

In attendance: A Woodhead, District Cllr Mrs M Cummings.

Minute 68       PUBLIC
REPRESENTATIONS

68.1     No
members of the Public Present.

Minute 69       To receive apologies and reasons for
absence

69.1 Declarations of Interest, in accordance with
Sections 30(3) and 235(2) of the Localism Act 2011, Councillors to declare any
personal, prejudicial or pecuniary interests pertaining to the agenda.

69.2 None received

Minute 70       To confirm the minutes of the last
meeting as a true record

70.1 The
minutes of the Havercroft-with-Cold Hiendley Parish Council meeting held on the
22^nd July 2020 confirmed as a true and accurate record.

Minute 71       District Councillors report

71.1 District
Councillor Mrs Cummings made the following report

71.2 Survey
work was currently in place monitoring the number and speed of vehicles using
Cow Lane, once the results of this survey are available she will be happy to
share them with the Parish Council

71.3 The
current grass cutting regime at the Green in Cold Hiendley has been found to be
inadequate, they are looking at working with residents to reclaim the village
green with planting.

71.4 Socially
distanced litter picks had been undertaken in Havercroft, were we currently
have 5 litter hero€™s, volunteers who litter pick on a regular basis.

71.5 There
will be a remote Police PACT meeting using Microsoft Teams on the 16^th
September at 7:00pm, the next after that will be 9^th December.

71.6 It was
reported to Cllr Mrs Cummings that the lock on the gate at the Brier Lane end
of Pit Lane had been damaged. Cllrs Mrs Cummings would report it to the
District Council.

Minute 72       Finance

72.1The
financial report; Bank reconciliation as of 28^th August 2020 Current
Account bank statement number 321 in the sum £45,613.42; Income £44137.71 to 28^th
August 2020; Expenditure £11,789.41 to the 21^st August; Current
budget and predicted outturn; First draft 2021-22 Budget; Accepted and noted by
the meeting.

72.2 Resolved  to authorised the following payments:

Chq 303527 P Stockhill, Telephone May-June
£121.50; Chq 303528 A Woodhead,
Wages (July) £429.50; Chq 303529
HMRC, Tax (July), £107.40; Chq 303530
A Woodhead, Telephone (Jul-Aug) £56.94; Chq 303531 A Woodhead, Wages (Aug) £429.50; Chq 303532 HMRC, Tax(Aug) £107.40; Chq 303533 A Woodhead, Allotment gate keys £50.00; Chq 303534 A Woodhead, Business Unit Admin
(Contract annual payment 2019-20) £500;

72.3 The
following payments were authorised on receipt of a valid invoice:

Order number HPC20/04 Owen Holmes, Works to trees on
the Green and Millennium Garden £1,000.00; Order number HPC20/05 PB Heating Services, Replacement WC, replacement tap and
related works to Business Unit Toilet facilities £773.81

72.4 A payment
of £75 to resident on Mulberry Estate
for works to Parish Council hedge and contribution to new fence. 

72.5 The Clerk
had circulated information on laptops, mice (£1647.52) and a printer (£220)
prior to the meeting. Given the pressing need the Clerk was authorised to order
these items.

Minute 73       Equality Policy

73.1 Resolved
to adopt the
Havercroft-with-Cold Hiendley Parish Council Equality Policy August 2020.

Minute 74       Health & Safety Policy

74.1 Resolved
to adopt the Havercroft-with-Cold Hiendley Parish Council Health & Safety
Policy August 2020

Minute 75       Community Engagement
Strategy.

75.1 The Havercroft-with-Cold
Hiendley Parish Council Community
Engagement Strategy was noted.

Minute 76       From the Parish Plan: Proposed Park on former Railway Cutting- ideas for consideration.

76.1 The Chair had shared
information about possible play equipment that could be used as part of the
Park on the old Railway Cutting. The ideas were received positively, more work
and public consultation was requested.

76.2 It was stated that a
Committee to oversee the project would be the best way forward. Paper for future Council meeting. 

Minute 77       Planning applications

77.1
No planning matters

Minute 78       Correspondence

78.1
Rycroft Sports Centre is applying for a District Council Capital Grant and
require landlord permission as the project includes new fencing.

78.2
Rycroft Sports Centre notified the Parish Council of a problem tree, which it
intended to fell.

78.3
The Clerk was instructed to contact Rycroft Sports Centre requesting a site
visit for Councillors to look at and discuss the requirements and site of items
78.1 & 78.2.

78.4 Cllr Mrs
Cummings reported that Parishioners had raised concerns about Parish Council
Funding and two Local Charities. This was in response to a letter distributed
to all households by the Chair of the Parish Council. The Chair stated that the
information circulated represented the current position and the situation was
unchanged at this point in time.

[District
Councillor Mrs Cummings left the meeting]

78.5
It was noted that the Hedge currently situated behind the shipping container,
which in an previous overgrown state had cause damage to the fence of the
neighbouring property be considered for removal having caused an issue and
expenses as listed under Minute 72.2  
payment to resident on Mulberry Estate.

78.6
At this point Cllr R Massey declared an interest as he is a Trustee of the
Havercroft & Ryhill Community Learning Project.

78.7
The Chair read a letter he had sent to Gillian Marshall, Chief Legal Officer,
Wakefield Council. The letter requested clarification on payments and
agreements the Parish Council had third party organisations. This was the
culmination of work undertaken as part of Minute 63 of the meeting of the 22^nd
July 2020.  Noted that until a response
with a direction is received no more work should be undertaken on this matter.

78.8
Other agenda items deferred due to shortage of time.

Minute 79       Date and time of next meeting

79.1 The next meeting will be
an extraordinary meeting to take place at 7:00 p.m. on Tuesday the 22^nd
September 2020.

End

Andrew Woodhead