Havercroft with Cold Hiendley Parish Council

Minutes of the meeting of
Havercroft-with-Cold Hiendley Parish Council held remotely on Thursday the 9^th
July 2020 at 7:00 p.m.

Present: Councillors P Stockhill (Chair), R
Massey (Vice Chair) E Brown, I Sanders, Mrs T Tams-Hedges D Pointon, R Cotton,
A Pointon and M Beecher.

In attendance: A Woodhead (Clerk) Mrs S Jones.

Minute 44       Public representations

44.1 Mrs Jones was welcomed to the meeting, Mrs Jones thanked
the Council for the interest recently shown in Cold Hiendley and outlined
possible improvement works for the Green, Cold Hiendley. The Council informed
Mrs Jones that it had every intension of undertaking improvements and was
currently awaiting permission from Wakefield Council Highways department the
land owner. In addition the Council would raise with highways the current state
of the cinder road to the rear of the Green.

Minute 45       To receive apologies and reasons for
absence

• None, all Councillors present.

45.1 (i) Declarations of Interest, in accordance with Sections
30(3) and 235(2) of the Localism Act 2011, Councillors to declare any personal,
prejudicial or pecuniary interests pertaining to the agenda- None

45.1 (ii) To
receive, consider and decide upon any applications for dispensation- None

Minute 46       To confirm the
minutes of the Parish Council meeting held on the 19^th June 2020 as
a true and correct record.

46.1 The minutes of the
Havercroft-with-Cold Hiendley Parish Council meeting held on the 19^th
June 2020 confirmed as a true and accurate record.

Minute 47       To receive information on any ongoing issues and decide further action
where necessary.

• No issue outside the agenda

Minute 48       District Councillors
report

48.1 District Councillors
Mrs M Cummings, Mrs F Heptinstall and A Manifield sent their apologies for the
meeting and the following report

48.2 Off Road bikers,
members are aware of the problems on the field at the rear of Henry Avenue, an
ongoing Police presence has been promised and things at the moment of typing
seem quiet.

48.3 The vandalised bus shelter at the bottom of Newstead was reported, there
seems to have been a spate of this sort of ASB across the district

48.4  Litter picking 25^th June, went well with 13 bags being
collected, we do plan to continue this activity over the summer

48.5 Smiley Sid 23/5 proved very successful and I believe Leanne will be
organising a Laser Gun session at the same point

48.6 I€™m sure you are aware of the Phone Box consultation and the
removal of the one along Cow Lane, this is the only box left in Havercroft,
there are people whose only communication access is by using a public
telephone, Ward 5 members have objected to its removal

48.7  The new sign for Cold Hiendley has now been installed and looks good.

48.8 A waste bin was
requested for the triangle at Cold Hiendley, the [District] Council have come
back to explain they seen no requirement and lack of funding.

A bin costs around £125 it
may be that the PC could fund and have their names on as sponsors.

48.9 The Council noted the
report and thanked District Councillors for the information.

Minute 49       Finance

49.1 The Clerk
presented the Bank Reconciliation to Bank Statement (Current Account) Number
319 showing a balance of £49,033.58 and financial report papers issued.

49.1 (i) To
receive the financial Report

The financial
report was received, noted and accepted.

49.1 (ii) Resolved
to authorise the following payments

Date	Cheque No	Payee	£	Item
09-Jul	303520	A Woodhead	143.88	ZOOM
09-Jul	303521	MCP Environmental	720.00	Wimpey Asbestos removal
09-Jul	303522	A Woodhead	42.49	Argos, Printer ink
09-Jul	303523	A Woodhead	429.50	Wages
09-Jul	303524	HMRC	107.40	Tax
		Total	1443.27

49.1 (iii) Resolved
to appoint Yorkshire Internal Audit Services as Internal Auditor

Minute 50       Update from IT Advisory Committee

50.1 Cllr R Massey, Chair of
the Committee stated that the IT Advisory Committee had met remotely on the 26^th
June 2020.

50.2 Following research the
Committee advised that the current crisis had driven up the prices of IT that
was best suited to the Councils purpose.

50.3 It was recommended that
the project be suspended until later in the year and that the project be formally
budgeted for implementation next year.

50.4 It was recognised the
Council required its own computer equipment as currently it did not own any. To
which it was recommended that equipment be purchased for the Parish Clerk for
all Council Business to be input on the Councils equipment.

50.5 Resolved to accept
recommendations 50.3 and 50.4

Minute 51       Resolution to adopt Havercroft-with-Cold
Hiendley Parish Council Publication Scheme.

51.1 Resolved to adopt
Havercroft-with-Cold Hiendley Parish Council Publication Scheme.

Minute 52       Resolution to adopt Havercroft-with-Cold Hiendley Parish
Council Risk Management Scheme.

52.1 Resolved to adopt Havercroft-with-Cold Hiendley Parish
Council Risk Management Scheme.

Minute 53       The Parish Council Plan

53.1 (i) To note the Havercroft-with-Cold Hiendley
Parish Council Plan July 2020.

The current plan was noted.

53.1 (ii) To consider the
Parish Council Website as a project for the plan.

Resolved to include the Parish Council
Website in the Parish Council Plan

• (iii) To consider the wider dissemination of the plan.

Resolved to disseminate the Parish
Council Plan to gauge public opinion.

Minute 54       Appointment of Parish Councillor(s)
as representatives on outside boards:

54.1
(a) Appointment of representative for Rycroft Trading CIC (Company No 09158231)

Resolved
to appoint Cllr M Beecher as the
representative for Havercroft-with-Cold Hiendley Parish Council to the Board of
Rycroft Trading CIC.

54.1
(b) Appointment of representative for Rycroft Leisure (Charity No 1157830)

Resolved
to appoint Cllr R Cotton as the representative
for Havercroft-with-Cold Hiendley Parish Council to the Board of Rycroft Leisure.

54.1
(c) Appointment of representative for Havercroft & Ryhill Community
Learning Project (Charity No 1151384) The legitimacy of the Council enacting
this was questioned. The item was deferred pending investigation.

Minute
55       Rycroft Leisure, Rycroft Trading
and The Havercroft & Ryhill Community Learning Project

55.1
(a) Resolution to undertake Audit- item deferred

55.1
(b) Resolution to establish robust systems of control- Noted the Council has
adopted a formal grant application process and this is to be implemented. No
resolution required.

55.2
In order to ensure a proper solution is reached with regard to the Community
Learning Project (in the first instance) The Clerk is instructed to seek legal
advice on:  (1) The current Lease
agreement (2) The degree of oversight the Council should hold (3) Methods and
amounts of funding (4) Consideration of Community Library, management of,
responsibility for and future plans. From which the Council can determine the
best way forward. The Clerk was instructed to convey these intentions to the
Management Committee of the Community Learning Project.

Minute
56       Training

56.1 (i) Current training of
the Clerk- The Clerk stated that he was now enrolled on CilLCA and was
undertaking project work, this had identified policies and paper work that
appeared to be missing from the Council, which is why we were in the process of
adopting those that were currently missing or out of date.

56.1 (ii) Identifying training
needs of Councillors

The YLCA training schedule was
circulated to Councillors, if any wish to undertake any of the training please
do, we have a budget and training is encouraged. Please speak to the Chair or
the Clerk if you require more information.

Minute 57       To consider items for next agenda

57.1 Current HS2 proposal and
Parish Council Plan- Development of Youth Parish Council

Date of next meeting

The next meeting of the
Havercroft-with-Cold Hiendley Parish Council will be on Wednesday 9^th
September 2020

Andrew Woodhead

Clerk to the Council