14th October 2020 Minutes
Meeting Minutes
Minutes of the Ordinary meeting of Havercroft-with-Cold Hiendley Parish Council held remotely on Wednesday the 14th October 2020 at 7:00 p.m.
Present: Councillors P Stockhill (Chair) R Massey (Vice Chair) E Brown, I
Sanders, Mrs T Tams-Hedges, D Pointon, M Beecher and A Pointon, R. Cotton ,
Cllr Maureen Cummings
In attendance: N Stansby, Susan Jones
Minute 84 PUBLIC
REPRESENTATIONS
Minute 85 To receive apologies and reasons for
absence
85.1 Declarations of Interest, in accordance with
Sections 30(3) and 235(2) of the Localism Act 2011, Councillors to declare any
personal, prejudicial or pecuniary interests pertaining to the agenda.
85.2 Cllr Massey declared an interest in Havercroft
& Ryhill Community Learning Project
85.3 Cllr Cotton declared an interest in 9 (a) Rycroft
Leisure CIO grant application
85.4 Cllrs D Pointon & A Pointon declared an
interest in 9(b) Havercroft Parent Forum grant application
Minute 86 To confirm the minutes of the last meeting
as a true record
86.1 The
minutes of the last meeting were accepted as a true record, unanimously
Minute 87 Agenda Item 5 District Councillors
Report
87.1 Cllr Maureen Cummings
presented her report to Council:
Gully Wagon has been out and about in
Havercroft & Cold Hiendley and surrounding areas.
Litterpick will be carried out next week (location?)
The consultation on reducing the
speed limit from 60mph to 40mph on Hall Field Lane ended on 1st
October and the new sign has been ordered.
Cllr Cotton asked Maureen to report back on when the new sign is
expected.
There will be a PACT meeting on 9th December
2020 via Zoom.
The improved Bus service to Barnsley has been well
received.
Fly tipping is still an issue, Cllr Cummings asked
residents to report immediately.
Reports of human waste spillage into
reservoir and fish have died. The
Council have spoken to the farmer land owner and Yorkshire Water have
commission a Golden Rivers report. It is
believed that there is no danger to the public.
There is a North West Rail £3.7m
upgrade planned and there will be road disruptions from 19th October
2020 until February 2021, with night time road closures and one way traffic
system Monday to Friday.
Minute 88 Agenda Item 7 Appointment of Parish
Councillor as representative Trustee
88.1 It was unanimously agreed
to appoint Cllr Ian Sanders to the Board of the Havercroft and Ryhill Community
Learning Project.
Minute 89 Agenda Item 8 Finance
89.1 All cheques issued under
Minute 72.3, 72.4 & 72.5 (9th September 2020) were agreed. Plus
one other
89.2 It was agreed to pay
Parish Clerks, Andrew Woodhead, three month notice period, following the
Chairmans acceptance of his resignation in September 2020, plus outstanding
training payment.
Minute 90 Agenda Item 9 Grant Applications for
consideration
90.1 It was decided that the
application from Rycroft Leisure CIO was incomplete and above the original
£10,000 budgeted amount. The Council will write to Ward Richards and aks for
further information before a decision can be made.
90.2 It was unanimously agreed
to award Havercroft Parent Forum the sum of £5,000 as all paperwork was
complete and it would enable the Forum to continue their excellent community
work. Cllrs D Pointon and A Pointon were not permitted to vote as they had
declared an interest.
Minute 91 Agenda Item 10 Future Funding to local
charities
91.1 It was agreed to write to
Rycroft Leisure CIO and the Learning Centre to inform them that there would be
£13,000 funding available for 2021-22, 50% in April and 50% in September.
Minute 92 Allotments
92.1 Plot Number 12 noted as
per agenda
92.2 Plot Number 24 noted as
per agenda
92.3 Plot Number 15 it was
noted that D William is deceased, M A Williamson still lessee.
Minute 93 Permission for Access
93.1 The Council own the track
that borders 10 Brier Lane and it was noted that the border fence has been
removed and the property is currently up for sale. It was agreed to write to the occupant
requesting that the fence is replaced, Cllr Cotton suggested a Deed of Easement
to protect council land. The occupant will also be asked why she needs access.
Minute 94 Permission to Rycroft Leisure CIO
94.1 Permission to cut the poplars
was declined as WMDC have advised not to cut healthy trees down
94.2 It was decided to write to
the Manager to ask for clarification regarding the fencing and request a
drawing showing existing and planned fencing.
It was also noted that the fencing around the skate park had been removed
as it was too costly to repair.
Minute 95 Proposal to establish Former Railway
Cutting Park Project Committee
95.1 It was decided not to
establish a committee.
Minute 96 Correspondence
96.1 The Clerks resignation
was noted and accepted. It was agreed to pay both his three months notice and
his training costs.
96.2 N Stansby has agreed to be
temporary Clerk, until a permanent one has been recruited.
96.3 The Clerks position will
be advertised on the Parish Notice Board and YLCA.
Minute 97 Update on the Green, Cold Hiendley
97.1 Member of the public Susan
Jones requested a Christmas tree at Cold Hiendley, this was agreed.
Minute 98 Parish Council Web Site
98.1 Cllr Brown has assessed
requirements for the new web site: https, analytical cookies, Council Governance,
Minutes & Agendas all subject to user acceptance and testing, estimating
45-60 pages. Cllr Brown will look through agencies that provide Parish Council
websites.
Minute 99 The meeting was closed to the public and
Cllr Sanders, Cummings and Massey were asked to leave
99.1 Discussion revolved around
the unauthorised use of The Office by The Learning Centre, in addition to the
room that they already use. Cllrs voted 6-1 to serve notice due to due
diligence concerns and safety issues to vulnerable users.
99.2 Phone-a-friend: Cllrs R
Cotton and Brown will draft a GDPR policy and set up a new email account for
the new buddy system to combat social isolation. Cllr Tams-Hedges asked about
parishioners without email access, the purchase of a separate phone was
discussed.
99.3 Restricted
End
Paul Stockhill
Chairman
to the Parish Council
Meeting agenda yet to be published
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