Havercroft with Cold Hiendley Parish Council

Minutes of the meeting of
Havercroft-with-Cold Hiendley Parish Council held remotely on Wednesday the 10^th
June 2020 at 7p.m.

Present:
Councillors P Stockhill (Chair), R Massey (Vice Chair) E Brown, I Sanders, Mrs
T Tams-Hedges District Councillor Mrs M Cummings in attendance D Pointon, A
Woodhead (Clerk).

Matters raised by
members of the Public

None

Minute 21           To accept apologies for absence

21.1 No apologies

Minute 22           Declaration of interest from items on
the agenda

22.1 No
Declarations for this meeting.

Minute 23           To confirm the minutes of the Parish
Council meeting held on the 13^th May 2020 as a true record

23.1 Resolved to
accept the minutes of the Parish Council meeting held on the 13^th
May 2020 as a true record.

Minute 24           District Councillors Report

24.1 District
Council officers had inspected the play area off Hadfield Place and stated that
the surface was in one piece and no works were required.

24.2 No dog
fouling stencils had been put at various locations around the village.

24.3 The Smiley
SID had been used on Cow Lane, with drivers slowing down as they passed, it was
stated that another Smiley Sid session would be organised later in the year.

24.4 The issue of
Yellow lines and the chicanes had been taken back to the District Councils
Highways department, who reported that this was not a priority project and
there was insufficient evidence to prove need at this time.

24.5 Cllr Mrs
Cummings now produces a Ward Newsletter which has been circulated to Parish
Councillors.

24.6 Fly tipping
on Tup Lane has now been removed, looking at ways to target harden. District
Cllr Mrs Cummings was thanked for her report and her work and support in the
village.

Minute 25           Co-option of Members

25.1 Resolved to
Co-op Mr David Pointon to fill one of the vacancies on the Council. The Clerk
was instructed to issue all required paperwork and notify Wakefield Council
that one vacancy has now been filled.

Minute 26           Finance, Internal Audit and AGAR

Finance

26.1 Resolved to
accept the financial report covering the period 1^st April 2020 to 29^th
May 2020 together with a Bank reconciliation to 29^th May Bank
Statement number 318 showing a balance at the bank of £53189.42. Unpresented
cheques total £20922.49 Deposit Account statement Number 164 £23828.43 Final
Balance £32266.93

26.2 Resolved to
authorise the payments:

Chq No	Payee	£	Item(s)
303507	P Stockhill	480.71	Printer, Ink, Paper, Photo frame
303508	A Woodhead	52.30	Clerks Manual 2019
303509	Wel Medical Ltd	46.68	Defib pads
303511	Careline Security Ltd	327.00	Business Unit Alarm System
303512	Yorkshire Internal Audit Services	300.00	Internal Audit fee
303513	YLCA	48.00	Training (Chair)
303514	A Woodhead	429.50	Wages (May)
303517	HMRC	107.20	Tax (May)
303518	Yorkshire & Humber RTP	250.00	Training (Part CiLCA)
	Total	2041.39

Internal Audit

26.3 The Annual
Internal Audit Report is received by the Council and noted.

AGAR

26.4 Resolved to
approve the Annual Governance Statement.

26.5 Resolved to
approve the Accounting Statement.

26.6 The
commencement date for the exercise of public rights 15^th June ending
24^th July 2020 noted.

Minute 27          Planning

27.1 Reference
19/02432/FUL Residential development for 3no. Detached dwellings, Former
Scotsman, Cow Lane. Noted

27.2 Reference
19/02807/FUL Change of use, agricultural land to paddock for the keeping of
horses, Elliss Laithe Farm (Land adjacent to) Elliss Laithe. Noted

27.3 Reference
20/00964/FUL 93-95 Cow Lane (Land to rear of) Residential development for 1no.
Detached dwelling. Noted

Minute 28          Allotments

28.1 The asbestos
has now been cleared from the Wimpey Allotment site and we have paper working
stating that the area is now clean. This will be put in the Allotments file.
Noted

28.2 As the
asbestos has been removed plot 14 has now been let, plot 24 is to be offered to
the next person on the waiting list. It was stated that the long waiting list
may be due to subletting of allotment plots, and Councillors would like to
inspect the site and investigate any possible subletting as this was unfair on
those who were on the official list. Excessive burning was also highlighted as
an issue requiring further investigation.

28.3 It was noted
that Allotment rent levels had not increased for some time and this should be
reviewed and a recommendation be made to Council. Item for next meeting

Minute 29          Safer Scheme

29.1 The merits
of the West Yorkshire Police €˜Safer Scheme€™ whereby Parish Councils buy extra
Police time for their village was discussed. It was noted that the scheme had
received mixed feedback from other participating Parishes.

29.2 Further
investigations in to the merits and drawbacks of the scheme was needed, the
Police would be asked to provide information. 

Minute 30          To adopt Standing Orders June 2020 and
Financial Regulations June 2020

30.1 Resolved to adopt €˜Standing Orders June
2020€™

30.2 Resolved to adopt €˜Financial Regulation
June 2020€™

Minute 31           To adopt formal grant application process
based on professional body model

30.1 Resolved to
adopt a formal grant application process based on professional body model. The
Council would develop guidance around the process. All applications for funding
will now be required to use this process.

Minute 32          Parish Council Plan

32.1 A list of
all the projects that the Council wishes to look is in development, it is good
practice for Councils to develop Parish Council Plans. The last 15 year plan
the Parish Council had was written in 2005. The new parish Council plan is a
working document, which will be consulted on, once the current Covid situation
has eased.

32.2 Report to
Council, Project to improve the public amenity of the green space known as the
Railway cutting was noted.

32.3 Resolved to
accept the findings of the report and allocate £1000 for the first stage.

32.4 Report to
Council, Project to repair and archive the Joint Rec 1950-1973 Minute Book and
to archive the 1967-1974 Minute Book of the Havercroft-with-Cold Hiendley
Parish Council was noted.

32.5 Resolved to
accept the findings of the report and allocate £400 for the first stage.

32.6 A report
with a budget figure for IT equipment was requested for the next Parish Council
Meeting.

Minute 33          Newsletter & Facebook

33.1 The
Newsletter has been completed and delivered across the Parish. Positive
feedback has been received from the public. Facebook is ongoing, nothing new
has come forward from the platform.

Minute 34          Training

34.1 It was noted
that the Clerk has now started CiLCA training, the Chair has undertaken some
training. Councillors were encouraged to seek out and undertake training. It
was requested that training sessions be considered for all Councillors as a
group; this would be investigated.

Minute 35          Correspondence

35.1 Report from
Yorkshire Internal Audit Services (Noted at Minute 26.3)

Parish Matters

Wakefield Council Enforcement Officers have visited the
problem site reported at the last meeting on Cow Lane.

Noted that Road Traffic accidents would increase on the
Green once traffic returned to normal.

Date and time of next
meeting

The next meeting of the Havercroft-with-Cold Hiendley Parish
Council will be held on the 8^th July 2020 at 7:00 p.m. the type of
meeting will be determined prior to the summons being issued.

End 8:45 p.m.

Andrew Woodhead, Clerk to the Council & RFO

Agenda Items

• To adopt Code of Conduct
• report with a budget figure for IT equipment
• It was noted that Allotment rent levels had not
  increased for some time and this should be reviewed and a recommendation be
  made to Council. Item for next meeting
• Parish Plan
• Planning
• Finance