Minutes of the Annual Meeting of Havercroft-with-Cold Hiendley Parish Council held at The Havercroft & Ryhill Learning Centre on Wednesday the 18th May 2022 at 6:30 p.m.
Present: Councillors P Stockhill, M Beecher, R Cotton and C Thomas
Apologies: Councillor C Flynn
Minute 1 Appointment of Chairman
Cllr Stockhill took the Chair until the appointment of Chairman. It was moved by Cllr Beecher that Cllr Stockhill be nominated as Chairman and was seconded by Cllr Thomas.
Resolved: That Councillor P Stockhill be nominated as Chairman of Havercroft-with-Cold-Hiendley Parish Council for 2022/23. Cllr Stockhill then signed the Acceptance of Office Declaration
Minute 2 Appointment of Vice Chairman
Cllr Mike Beecher was nominated as Vice Chairman by Cllr Stockhill and seconded by Cllr Thomas.
Minute 3 Representative to Ryecroft Leisure
It was resolved that Councillor Cotton would be the Council’s representative to Ryecroft Leisure.
Minute 4 Representative to Ryecroft Trading
It was resolved that Councillor Beecher would be the Council’s representative to Ryecroft Trading.
Minute 5 Representative at YLCA meetings
It was resolved that Councillor Thomas would be the Council’s representative at YLCA meetings.
At 7.00pm, the Parish Meeting began:
Minute 6 Declaration of Interest
Cllr Stockhill declared an interest in Item 7 of the parish council meeting agenda.
Minute 7 To approve the minutes of the parish council meeting on 13th April 2022
Cllr Cotton proposed the minutes of the meeting on 13th April 2022 and they were seconded by Cllr Beecher.
Minute 8 Finance and Banking
The Draft Accounts were unanimously agreed ahead of the internal audit.
It was resolved to move the bank account to Unity Trust due to the current bank closing branches in the Wakefield District.
It was resolved to pay Rycroft Leisure Centre in one lump sum and to invite Trustee Mr Ward Richards to give a short presentation to the parish councillors.
It was agreed to pay Disco Dan £1000 for the Jubilee, ahead of the event.
Minute 9 Closed matter regarding allotment resident
Unfortunately, as the Chair could not attend this part of the meeting due to declaring an interest and Cllr Thomas had to leave, this matter was returned to the Clerk to take any action she considers appropriate.
Minute 10 Allotments
WMDC has offered the Council ownership of the East St allotments. It was resolved to just request the freehold of the allotments only.
It was agreed that following an inspection of the Brier Lane allotments, letters would be sent to residents asking them to take appropriate action.
Minute 11 Learning Centre & Business Units
Cllr Stockhill will continue to manage small repairs.
The heaters in Units 1 & 2 require inspection.
Minute 12 Open Spaces & Green Spaces
Cllr Stockhill will use his ride on mower to cut the Railway Cutting grass and will plant up the Millenium Garden and the roundabout at the top of the Green, ahead of the Jubilee event on 4th June 2022.
Minute 13 Ongoing Issues
It was agreed to organise a meeting with Ward Richards as a representative of the Learning Centre.
Minute 14 Date and Time of the next meeting
To be decided following the internal audit report.
The meeting closed at 8.45pm