Minutes of the meeting of Havercroft-with-Cold Hiendley Parish Council held remotely on Wednesday the 10th June 2020 at 7p.m.
Present: Councillors P Stockhill (Chair), R Massey (Vice Chair) E Brown, I Sanders, Mrs T Tams-Hedges District Councillor Mrs M Cummings in attendance D Pointon, A Woodhead (Clerk).
Matters raised by members of the Public
None
Minute 21 To accept apologies for absence
21.1 No apologies
Minute 22 Declaration of interest from items on the agenda
22.1 No Declarations for this meeting.
Minute 23 To confirm the minutes of the Parish Council meeting held on the 13th May 2020 as a true record
23.1 Resolved to accept the minutes of the Parish Council meeting held on the 13th May 2020 as a true record.
Minute 24 District Councillors Report
24.1 District Council officers had inspected the play area off Hadfield Place and stated that the surface was in one piece and no works were required.
24.2 No dog fouling stencils had been put at various locations around the village.
24.3 The Smiley SID had been used on Cow Lane, with drivers slowing down as they passed, it was stated that another Smiley Sid session would be organised later in the year.
24.4 The issue of Yellow lines and the chicanes had been taken back to the District Councils Highways department, who reported that this was not a priority project and there was insufficient evidence to prove need at this time.
24.5 Cllr Mrs Cummings now produces a Ward Newsletter which has been circulated to Parish Councillors.
24.6 Fly tipping on Tup Lane has now been removed, looking at ways to target harden. District Cllr Mrs Cummings was thanked for her report and her work and support in the village.
Minute 25 Co-option of Members
25.1 Resolved to Co-op Mr David Pointon to fill one of the vacancies on the Council. The Clerk was instructed to issue all required paperwork and notify Wakefield Council that one vacancy has now been filled.
Minute 26 Finance, Internal Audit and AGAR
Finance
26.1 Resolved to accept the financial report covering the period 1st April 2020 to 29th May 2020 together with a Bank reconciliation to 29th May Bank Statement number 318 showing a balance at the bank of £53189.42. Unpresented cheques total £20922.49 Deposit Account statement Number 164 £23828.43 Final Balance £32266.93
26.2 Resolved to authorise the payments:
| Chq No | Payee | £ | Item(s) |
| 303507 | P Stockhill | 480.71 | Printer, Ink, Paper, Photo frame |
| 303508 | A Woodhead | 52.30 | Clerks Manual 2019 |
| 303509 | Wel Medical Ltd | 46.68 | Defib pads |
| 303511 | Careline Security Ltd | 327.00 | Business Unit Alarm System |
| 303512 | Yorkshire Internal Audit Services | 300.00 | Internal Audit fee |
| 303513 | YLCA | 48.00 | Training (Chair) |
| 303514 | A Woodhead | 429.50 | Wages (May) |
| 303517 | HMRC | 107.20 | Tax (May) |
| 303518 | Yorkshire & Humber RTP | 250.00 | Training (Part CiLCA) |
| Total | 2041.39 |
Internal Audit
26.3 The Annual Internal Audit Report is received by the Council and noted.
AGAR
26.4 Resolved to approve the Annual Governance Statement.
26.5 Resolved to approve the Accounting Statement.
26.6 The commencement date for the exercise of public rights 15th June ending 24th July 2020 noted.
Minute 27 Planning
27.1 Reference 19/02432/FUL Residential development for 3no. Detached dwellings, Former Scotsman, Cow Lane. Noted
27.2 Reference 19/02807/FUL Change of use, agricultural land to paddock for the keeping of horses, Elliss Laithe Farm (Land adjacent to) Elliss Laithe. Noted
27.3 Reference 20/00964/FUL 93-95 Cow Lane (Land to rear of) Residential development for 1no. Detached dwelling. Noted
Minute 28 Allotments
28.1 The asbestos has now been cleared from the Wimpey Allotment site and we have paper working stating that the area is now clean. This will be put in the Allotments file. Noted
28.2 As the asbestos has been removed plot 14 has now been let, plot 24 is to be offered to the next person on the waiting list. It was stated that the long waiting list may be due to subletting of allotment plots, and Councillors would like to inspect the site and investigate any possible subletting as this was unfair on those who were on the official list. Excessive burning was also highlighted as an issue requiring further investigation.
28.3 It was noted that Allotment rent levels had not increased for some time and this should be reviewed and a recommendation be made to Council. Item for next meeting
Minute 29 Safer Scheme
29.1 The merits of the West Yorkshire Police ‘Safer Scheme’ whereby Parish Councils buy extra Police time for their village was discussed. It was noted that the scheme had received mixed feedback from other participating Parishes.
29.2 Further investigations in to the merits and drawbacks of the scheme was needed, the Police would be asked to provide information.
Minute 30 To adopt Standing Orders June 2020 and Financial Regulations June 2020
30.1 Resolved to adopt ‘Standing Orders June 2020’
30.2 Resolved to adopt ‘Financial Regulation June 2020’
Minute 31 To adopt formal grant application process based on professional body model
30.1 Resolved to adopt a formal grant application process based on professional body model. The Council would develop guidance around the process. All applications for funding will now be required to use this process.
Minute 32 Parish Council Plan
32.1 A list of all the projects that the Council wishes to look is in development, it is good practice for Councils to develop Parish Council Plans. The last 15 year plan the Parish Council had was written in 2005. The new parish Council plan is a working document, which will be consulted on, once the current Covid situation has eased.
32.2 Report to Council, Project to improve the public amenity of the green space known as the Railway cutting was noted.
32.3 Resolved to accept the findings of the report and allocate £1000 for the first stage.
32.4 Report to Council, Project to repair and archive the Joint Rec 1950-1973 Minute Book and to archive the 1967-1974 Minute Book of the Havercroft-with-Cold Hiendley Parish Council was noted.
32.5 Resolved to accept the findings of the report and allocate £400 for the first stage.
32.6 A report with a budget figure for IT equipment was requested for the next Parish Council Meeting.
Minute 33 Newsletter & Facebook
33.1 The Newsletter has been completed and delivered across the Parish. Positive feedback has been received from the public. Facebook is ongoing, nothing new has come forward from the platform.
Minute 34 Training
34.1 It was noted that the Clerk has now started CiLCA training, the Chair has undertaken some training. Councillors were encouraged to seek out and undertake training. It was requested that training sessions be considered for all Councillors as a group; this would be investigated.
Minute 35 Correspondence
35.1 Report from Yorkshire Internal Audit Services (Noted at Minute 26.3)
Parish Matters
Wakefield Council Enforcement Officers have visited the problem site reported at the last meeting on Cow Lane.
Noted that Road Traffic accidents would increase on the Green once traffic returned to normal.
Date and time of next meeting
The next meeting of the Havercroft-with-Cold Hiendley Parish Council will be held on the 8th July 2020 at 7:00 p.m. the type of meeting will be determined prior to the summons being issued.
End 8:45 p.m.
Andrew Woodhead, Clerk to the Council & RFO
Agenda Items
- To adopt Code of Conduct
- report with a budget figure for IT equipment
- It was noted that Allotment rent levels had not increased for some time and this should be reviewed and a recommendation be made to Council. Item for next meeting
- Parish Plan
- Planning
- Finance