Minutes of the meeting of Havercroft-with-Cold Hiendley Parish Council held remotely on Thursday the 9th July 2020 at 7:00 p.m.
Present: Councillors P Stockhill (Chair), R Massey (Vice Chair) E Brown, I Sanders, Mrs T Tams-Hedges D Pointon, R Cotton, A Pointon and M Beecher.
In attendance: A Woodhead (Clerk) Mrs S Jones.
Minute 44 Public representations
44.1 Mrs Jones was welcomed to the meeting, Mrs Jones thanked the Council for the interest recently shown in Cold Hiendley and outlined possible improvement works for the Green, Cold Hiendley. The Council informed Mrs Jones that it had every intension of undertaking improvements and was currently awaiting permission from Wakefield Council Highways department the land owner. In addition the Council would raise with highways the current state of the cinder road to the rear of the Green.
Minute 45 To receive apologies and reasons for absence
- None, all Councillors present.
45.1 (i) Declarations of Interest, in accordance with Sections 30(3) and 235(2) of the Localism Act 2011, Councillors to declare any personal, prejudicial or pecuniary interests pertaining to the agenda- None
45.1 (ii) To receive, consider and decide upon any applications for dispensation- None
Minute 46 To confirm the minutes of the Parish Council meeting held on the 19th June 2020 as a true and correct record.
46.1 The minutes of the Havercroft-with-Cold Hiendley Parish Council meeting held on the 19th June 2020 confirmed as a true and accurate record.
Minute 47 To receive information on any ongoing issues and decide further action where necessary.
- No issue outside the agenda
Minute 48 District Councillors report
48.1 District Councillors Mrs M Cummings, Mrs F Heptinstall and A Manifield sent their apologies for the meeting and the following report
48.2 Off Road bikers, members are aware of the problems on the field at the rear of Henry Avenue, an ongoing Police presence has been promised and things at the moment of typing seem quiet.
48.3 The vandalised bus shelter at the bottom of Newstead was reported, there seems to have been a spate of this sort of ASB across the district
48.4 Litter picking 25th June, went well with 13 bags being collected, we do plan to continue this activity over the summer
48.5 Smiley Sid 23/5 proved very successful and I believe Leanne will be organising a Laser Gun session at the same point
48.6 I’m sure you are aware of the Phone Box consultation and the removal of the one along Cow Lane, this is the only box left in Havercroft, there are people whose only communication access is by using a public telephone, Ward 5 members have objected to its removal
48.7 The new sign for Cold Hiendley has now been installed and looks good.
48.8 A waste bin was requested for the triangle at Cold Hiendley, the [District] Council have come back to explain they seen no requirement and lack of funding.
A bin costs around £125 it may be that the PC could fund and have their names on as sponsors.
48.9 The Council noted the report and thanked District Councillors for the information.
Minute 49 Finance
49.1 The Clerk presented the Bank Reconciliation to Bank Statement (Current Account) Number 319 showing a balance of £49,033.58 and financial report papers issued.
49.1 (i) To receive the financial Report
The financial report was received, noted and accepted.
49.1 (ii) Resolved to authorise the following payments
| Date | Cheque No | Payee | £ | Item |
| 09-Jul | 303520 | A Woodhead | 143.88 | ZOOM |
| 09-Jul | 303521 | MCP Environmental | 720.00 | Wimpey Asbestos removal |
| 09-Jul | 303522 | A Woodhead | 42.49 | Argos, Printer ink |
| 09-Jul | 303523 | A Woodhead | 429.50 | Wages |
| 09-Jul | 303524 | HMRC | 107.40 | Tax |
| Total | 1443.27 |
49.1 (iii) Resolved to appoint Yorkshire Internal Audit Services as Internal Auditor
Minute 50 Update from IT Advisory Committee
50.1 Cllr R Massey, Chair of the Committee stated that the IT Advisory Committee had met remotely on the 26th June 2020.
50.2 Following research the Committee advised that the current crisis had driven up the prices of IT that was best suited to the Councils purpose.
50.3 It was recommended that the project be suspended until later in the year and that the project be formally budgeted for implementation next year.
50.4 It was recognised the Council required its own computer equipment as currently it did not own any. To which it was recommended that equipment be purchased for the Parish Clerk for all Council Business to be input on the Councils equipment.
50.5 Resolved to accept recommendations 50.3 and 50.4
Minute 51 Resolution to adopt Havercroft-with-Cold Hiendley Parish Council Publication Scheme.
51.1 Resolved to adopt Havercroft-with-Cold Hiendley Parish Council Publication Scheme.
Minute 52 Resolution to adopt Havercroft-with-Cold Hiendley Parish Council Risk Management Scheme.
52.1 Resolved to adopt Havercroft-with-Cold Hiendley Parish Council Risk Management Scheme.
Minute 53 The Parish Council Plan
53.1 (i) To note the Havercroft-with-Cold Hiendley Parish Council Plan July 2020.
The current plan was noted.
53.1 (ii) To consider the Parish Council Website as a project for the plan.
Resolved to include the Parish Council Website in the Parish Council Plan
- (iii) To consider the wider dissemination of the plan.
Resolved to disseminate the Parish Council Plan to gauge public opinion.
Minute 54 Appointment of Parish Councillor(s) as representatives on outside boards:
54.1 (a) Appointment of representative for Rycroft Trading CIC (Company No 09158231)
Resolved to appoint Cllr M Beecher as the representative for Havercroft-with-Cold Hiendley Parish Council to the Board of Rycroft Trading CIC.
54.1 (b) Appointment of representative for Rycroft Leisure (Charity No 1157830)
Resolved to appoint Cllr R Cotton as the representative for Havercroft-with-Cold Hiendley Parish Council to the Board of Rycroft Leisure.
54.1 (c) Appointment of representative for Havercroft & Ryhill Community Learning Project (Charity No 1151384) The legitimacy of the Council enacting this was questioned. The item was deferred pending investigation.
Minute 55 Rycroft Leisure, Rycroft Trading and The Havercroft & Ryhill Community Learning Project
55.1 (a) Resolution to undertake Audit- item deferred
55.1 (b) Resolution to establish robust systems of control- Noted the Council has adopted a formal grant application process and this is to be implemented. No resolution required.
55.2 In order to ensure a proper solution is reached with regard to the Community Learning Project (in the first instance) The Clerk is instructed to seek legal advice on: (1) The current Lease agreement (2) The degree of oversight the Council should hold (3) Methods and amounts of funding (4) Consideration of Community Library, management of, responsibility for and future plans. From which the Council can determine the best way forward. The Clerk was instructed to convey these intentions to the Management Committee of the Community Learning Project.
Minute 56 Training
56.1 (i) Current training of the Clerk- The Clerk stated that he was now enrolled on CilLCA and was undertaking project work, this had identified policies and paper work that appeared to be missing from the Council, which is why we were in the process of adopting those that were currently missing or out of date.
56.1 (ii) Identifying training needs of Councillors
The YLCA training schedule was circulated to Councillors, if any wish to undertake any of the training please do, we have a budget and training is encouraged. Please speak to the Chair or the Clerk if you require more information.
Minute 57 To consider items for next agenda
57.1 Current HS2 proposal and Parish Council Plan- Development of Youth Parish Council
Date of next meeting
The next meeting of the Havercroft-with-Cold Hiendley Parish Council will be on Wednesday 9th September 2020
Andrew Woodhead
Clerk to the Council