Minutes of the meeting of Havercroft-with-Cold Hiendley Parish Council held remotely on Wednesday the 9th September 2020 at 7:00 p.m.
Present: Councillors P Stockhill (Chair) R Massey (Vice Chair) E Brown, I Sanders, Mrs T Tams-Hedges, D Pointon, M Beecher, R Cotton and A Pointon.
In attendance: A Woodhead, District Cllr Mrs M Cummings.
Minute 68 PUBLIC REPRESENTATIONS
68.1 No members of the Public Present.
Minute 69 To receive apologies and reasons for absence
69.1 Declarations of Interest, in accordance with Sections 30(3) and 235(2) of the Localism Act 2011, Councillors to declare any personal, prejudicial or pecuniary interests pertaining to the agenda.
69.2 None received
Minute 70 To confirm the minutes of the last meeting as a true record
70.1 The minutes of the Havercroft-with-Cold Hiendley Parish Council meeting held on the 22nd July 2020 confirmed as a true and accurate record.
Minute 71 District Councillors report
71.1 District Councillor Mrs Cummings made the following report
71.2 Survey work was currently in place monitoring the number and speed of vehicles using Cow Lane, once the results of this survey are available she will be happy to share them with the Parish Council
71.3 The current grass cutting regime at the Green in Cold Hiendley has been found to be inadequate, they are looking at working with residents to reclaim the village green with planting.
71.4 Socially distanced litter picks had been undertaken in Havercroft, were we currently have 5 litter hero’s, volunteers who litter pick on a regular basis.
71.5 There will be a remote Police PACT meeting using Microsoft Teams on the 16th September at 7:00pm, the next after that will be 9th December.
71.6 It was reported to Cllr Mrs Cummings that the lock on the gate at the Brier Lane end of Pit Lane had been damaged. Cllrs Mrs Cummings would report it to the District Council.
Minute 72 Finance
72.1The financial report; Bank reconciliation as of 28th August 2020 Current Account bank statement number 321 in the sum £45,613.42; Income £44137.71 to 28th August 2020; Expenditure £11,789.41 to the 21st August; Current budget and predicted outturn; First draft 2021-22 Budget; Accepted and noted by the meeting.
72.2 Resolved to authorised the following payments:
Chq 303527 P Stockhill, Telephone May-June £121.50; Chq 303528 A Woodhead, Wages (July) £429.50; Chq 303529 HMRC, Tax (July), £107.40; Chq 303530 A Woodhead, Telephone (Jul-Aug) £56.94; Chq 303531 A Woodhead, Wages (Aug) £429.50; Chq 303532 HMRC, Tax(Aug) £107.40; Chq 303533 A Woodhead, Allotment gate keys £50.00; Chq 303534 A Woodhead, Business Unit Admin (Contract annual payment 2019-20) £500;
72.3 The following payments were authorised on receipt of a valid invoice:
Order number HPC20/04 Owen Holmes, Works to trees on the Green and Millennium Garden £1,000.00; Order number HPC20/05 PB Heating Services, Replacement WC, replacement tap and related works to Business Unit Toilet facilities £773.81
72.4 A payment of £75 to resident on Mulberry Estate for works to Parish Council hedge and contribution to new fence.
72.5 The Clerk had circulated information on laptops, mice (£1647.52) and a printer (£220) prior to the meeting. Given the pressing need the Clerk was authorised to order these items.
Minute 73 Equality Policy
73.1 Resolved to adopt the Havercroft-with-Cold Hiendley Parish Council Equality Policy August 2020.
Minute 74 Health & Safety Policy
74.1 Resolved to adopt the Havercroft-with-Cold Hiendley Parish Council Health & Safety Policy August 2020
Minute 75 Community Engagement Strategy.
75.1 The Havercroft-with-Cold Hiendley Parish Council Community Engagement Strategy was noted.
Minute 76 From the Parish Plan: Proposed Park on former Railway Cutting- ideas for consideration.
76.1 The Chair had shared information about possible play equipment that could be used as part of the Park on the old Railway Cutting. The ideas were received positively, more work and public consultation was requested.
76.2 It was stated that a Committee to oversee the project would be the best way forward. Paper for future Council meeting.
Minute 77 Planning applications
77.1 No planning matters
Minute 78 Correspondence
78.1 Rycroft Sports Centre is applying for a District Council Capital Grant and require landlord permission as the project includes new fencing.
78.2 Rycroft Sports Centre notified the Parish Council of a problem tree, which it intended to fell.
78.3 The Clerk was instructed to contact Rycroft Sports Centre requesting a site visit for Councillors to look at and discuss the requirements and site of items 78.1 & 78.2.
78.4 Cllr Mrs Cummings reported that Parishioners had raised concerns about Parish Council Funding and two Local Charities. This was in response to a letter distributed to all households by the Chair of the Parish Council. The Chair stated that the information circulated represented the current position and the situation was unchanged at this point in time.
[District Councillor Mrs Cummings left the meeting]
78.5 It was noted that the Hedge currently situated behind the shipping container, which in an previous overgrown state had cause damage to the fence of the neighbouring property be considered for removal having caused an issue and expenses as listed under Minute 72.2 payment to resident on Mulberry Estate.
78.6 At this point Cllr R Massey declared an interest as he is a Trustee of the Havercroft & Ryhill Community Learning Project.
78.7 The Chair read a letter he had sent to Gillian Marshall, Chief Legal Officer, Wakefield Council. The letter requested clarification on payments and agreements the Parish Council had third party organisations. This was the culmination of work undertaken as part of Minute 63 of the meeting of the 22nd July 2020. Noted that until a response with a direction is received no more work should be undertaken on this matter.
78.8 Other agenda items deferred due to shortage of time.
Minute 79 Date and time of next meeting
79.1 The next meeting will be an extraordinary meeting to take place at 7:00 p.m. on Tuesday the 22nd September 2020.
End
Andrew Woodhead