Minutes of the Ordinary meeting of Havercroft-with-Cold Hiendley Parish Council held remotely on Wednesday the 14th October 2020 at 7:00 p.m.
Present: Councillors P Stockhill (Chair) R Massey (Vice Chair) E Brown, I Sanders, Mrs T Tams-Hedges, D Pointon, M Beecher and A Pointon, R. Cotton , Cllr Maureen Cummings
In attendance: N Stansby, Susan Jones
Minute 84 PUBLIC REPRESENTATIONS
Minute 85 To receive apologies and reasons for absence
85.1 Declarations of Interest, in accordance with Sections 30(3) and 235(2) of the Localism Act 2011, Councillors to declare any personal, prejudicial or pecuniary interests pertaining to the agenda.
85.2 Cllr Massey declared an interest in Havercroft & Ryhill Community Learning Project
85.3 Cllr Cotton declared an interest in 9 (a) Rycroft Leisure CIO grant application
85.4 Cllrs D Pointon & A Pointon declared an interest in 9(b) Havercroft Parent Forum grant application
Minute 86 To confirm the minutes of the last meeting as a true record
86.1 The minutes of the last meeting were accepted as a true record, unanimously
Minute 87 Agenda Item 5 – District Councillor’s Report
87.1 Cllr Maureen Cummings presented her report to Council:
Gully Wagon has been out and about in Havercroft & Cold Hiendley and surrounding areas.
Litterpick will be carried out next week (location?)
The consultation on reducing the speed limit from 60mph to 40mph on Hall Field Lane ended on 1st October and the new sign has been ordered. Cllr Cotton asked Maureen to report back on when the new sign is expected.
There will be a PACT meeting on 9th December 2020 via Zoom.
The improved Bus service to Barnsley has been well received.
Fly tipping is still an issue, Cllr Cummings asked residents to report immediately.
Reports of human waste spillage into reservoir and fish have died. The Council have spoken to the farmer land owner and Yorkshire Water have commission a Golden Rivers report. It is believed that there is no danger to the public.
There is a North West Rail £3.7m upgrade planned and there will be road disruptions from 19th October 2020 until February 2021, with night time road closures and one way traffic system Monday to Friday.
Minute 88 Agenda Item 7 – Appointment of Parish Councillor as representative Trustee
88.1 It was unanimously agreed to appoint Cllr Ian Sanders to the Board of the Havercroft and Ryhill Community Learning Project.
Minute 89 Agenda Item 8 – Finance
89.1 All cheques issued under Minute 72.3, 72.4 & 72.5 (9th September 2020) were agreed. Plus one other
89.2 It was agreed to pay Parish Clerk’s, Andrew Woodhead, three month notice period, following the Chairman’s acceptance of his resignation in September 2020, plus outstanding training payment.
Minute 90 Agenda Item 9 – Grant Applications for consideration
90.1 It was decided that the application from Rycroft Leisure CIO was incomplete and above the original £10,000 budgeted amount. The Council will write to Ward Richards and aks for further information before a decision can be made.
90.2 It was unanimously agreed to award Havercroft Parent Forum the sum of £5,000 as all paperwork was complete and it would enable the Forum to continue their excellent community work. Cllrs D Pointon and A Pointon were not permitted to vote as they had declared an interest.
Minute 91 Agenda Item 10 – Future Funding to local charities
91.1 It was agreed to write to Rycroft Leisure CIO and the Learning Centre to inform them that there would be £13,000 funding available for 2021-22, 50% in April and 50% in September.
Minute 92 Allotments
92.1 Plot Number 12 – noted as per agenda
92.2 Plot Number 24 – noted as per agenda
92.3 Plot Number 15 – it was noted that D William is deceased, M A Williamson still lessee.
Minute 93 Permission for Access
93.1 The Council own the track that borders 10 Brier Lane and it was noted that the border fence has been removed and the property is currently up for sale. It was agreed to write to the occupant requesting that the fence is replaced, Cllr Cotton suggested a Deed of Easement to protect council land. The occupant will also be asked why she needs access.
Minute 94 Permission to Rycroft Leisure CIO
94.1 Permission to cut the poplars was declined as WMDC have advised not to cut healthy trees down
94.2 It was decided to write to the Manager to ask for clarification regarding the fencing and request a drawing showing existing and planned fencing. It was also noted that the fencing around the skate park had been removed as it was too costly to repair.
Minute 95 Proposal to establish Former Railway Cutting Park Project Committee
95.1 It was decided not to establish a committee.
Minute 96 Correspondence
96.1 The Clerk’s resignation was noted and accepted. It was agreed to pay both his three months’ notice and his training costs.
96.2 N Stansby has agreed to be temporary Clerk, until a permanent one has been recruited.
96.3 The Clerk’s position will be advertised on the Parish Notice Board and YLCA.
Minute 97 Update on the Green, Cold Hiendley
97.1 Member of the public Susan Jones requested a Christmas tree at Cold Hiendley, this was agreed.
Minute 98 Parish Council Web Site
98.1 Cllr Brown has assessed requirements for the new web site: https, analytical cookies, Council Governance, Minutes & Agendas – all subject to user acceptance and testing, estimating 45-60 pages. Cllr Brown will look through agencies that provide Parish Council websites.
Minute 99 The meeting was closed to the public and Cllr Sanders, Cummings and Massey were asked to leave
99.1 Discussion revolved around the unauthorised use of The Office by The Learning Centre, in addition to the room that they already use. Cllrs voted 6-1 to serve notice due to due diligence concerns and safety issues to vulnerable users.
99.2 Phone-a-friend: Cllrs R Cotton and Brown will draft a GDPR policy and set up a new email account for the new buddy system to combat social isolation. Cllr Tams-Hedges asked about parishioners without email access, the purchase of a separate phone was discussed.
99.3 Restricted
End
Paul Stockhill Chairman to the Parish Council