Minutes of the Annual Meeting of Havercroft-with-Cold Hiendley Parish Council held at Solid Rock Church on Wednesday the 23rd June 2021 at 7:15 p.m.
Present: Councillors M Beech and R Cotton, District Councillors M Cummings, A Manifield, P Stockhill
Attendees: E Brown, N Stansby (temporary clerk), Pastor Zachariah
Minute 9 Appointment of Chairman
The councillors were asked to appoint a chairman. Cllr Beecher proposed Cllr Stockhill, which was seconded by Cllr Cotton, no other candidate had a seconder.
Resolved: That Councillor P Stockhill be Chairman of Havercroft-with-Cold-Hiendley Parish Council until further notice.
Minute 10 Public Representations
Pastor Zac asked if it is possible to erect two church signs in the village. It was agreed that the Clerk would accompany Pastor Zac on a site visit and report back at the next meeting, when the request will be added to the agenda.
Minute 11 Declarations of Interest
Cllr Manifield declared an interest in Item 8 of the Agenda.
Minute 12 To confirm the minutes of the AGM held on 26th May 2021
Cllr Cotton confirmed that the minutes were an accurate record of the AGM and this was seconded by Cllr Beecher.
Minute 13 Year End Accounts and Internal Audit
13.1 The Annual Internal Audit Report was presented to the Council and was noted.
13.2 Resolved to approve the Annual Governance Statement (AGAR).
13.3 Resolved to approve the Accounting Statement.
Minute 14 Finance & Banking
14.1 It was noted that the balance of the Current Account at 29th May 2021 Statement No. 330 was £103,363.19, with one unpresented cheque for £561.60. The Deposit Account Statement No. 165 balance was £23,912.18. Unusually this year, WMDC have paid the precept in one payment, no further payments will be received during 2021/22.
14.2 It was noted that due to Covid restrictions, the Council has excess funds, which will be transferred to Reserves and to be used for the benefit of the Parish at a later date.
14.3 It was agreed to add Cllrs Beech and Cotton to the signatory list and for all payments to be approved and paid via BACS, also that the Clerk would have access to internet banking.
14.4 Cllr Cummings raised the issue of the reserves, which have accumulated due to Covid restrictions. It was agreed to discuss further at the next meeting.
Minute 15 Ongoing Issues and further actions
15.1 The recent resignations of Cllrs Brown, Massey, A Pointon, D Pointon and Sanders were noted and accepted, with regret. It was also noted that although Cllrs Stockhill and Tams-Hedges’s resignations had not been accepted at the time and were subsequently withdrawn, they still held, resulting in 7 parish council vacancies.
15.2 The procedure for filling the vacancies will be discussed at the next meeting.
Minute 16 Parish Matters
16.1 It was resolved to write to Wakefield Council Planning, regarding the lifting of building restrictions on the Traveller site on Brier Lane.
The meeting closed at 8.30pm